Thank you for chairing a session at the 2018 ANZSN ASM
Below are some tips to assist you with the chairing process. Most importantly, please ensure you start and finish all presentations on time and keep to the order in the program.
Before the Session
- All abstracts and presenter biographies (where provided) are available on the ASM website and in the Delegate App. The biographies will also be provided to you in hard copy at registration.
- Please go to your session room 15 minutes prior to the start time to meet the presenters, to familiarise yourself with the room and to introduce yourself to the AV technician allocated to your room. There will be a dedicated technician assigned to each session room to trouble shoot technical issues should they arise.
- There will be a chair table set up in the room with time cards (5 minutes, 2 minutes, 1 minute), a bell for signalling the end of each presentation and a microphone.
- To assist with time keeping we will also be utilising LIMITIMERS. The AV technician in your room will assist with the use of this device.
- Presenters will load their slides in the Speaker’s Preparation Centre on the Ground Floor prior to the session. If they have not done so please direct them to the AV technician in the room.
- Presenters will be asked to sit in the front row of the room so they can move to the lectern quickly at the end of the previous presentation.
- You will be advised of any housekeeping items or program updates by the registration staff or committee. Please announce these at the beginning of the session.
- There will be a Q&A microphone on a stand in the aisle. Ask the audience to stand at this mic if they have a question and only if time allows.
During the Session
- Begin the session on time, announce any housekeeping and ask that all electronic devices are to be turned to silent.
- Please use your phone to keep to time (your phone is more accurate than having individual clocks).
- Introduce each presentation with the title, the presenter and the presenter’s affiliation or short bio. If time is short due to a previous presentation, disregard reading the full bio, these are available to all delegates in the Delegate App.
- Ensure each session starts and finishes on time.
- At the end of each presentation be prepared to ask a question if no questions are forthcoming from the audience and time allows. Do not ask any questions if the presenter has used all their allocated time.
- At the conclusion of the session thank the presenters.
Each concurrent allocated session length includes time for questions:
- Mini Orals: 7 minutes total time – ideally a 5 minute presentation followed by 2 minutes for questions
- Clinical Trainee Prize Orals: 7 minutes total time – ideally a 5 minute presentation followed by 2 minutes for questions
- Young Investigator Award: 15 minutes total time – ideally a 12 minute presentation followed by 3 minutes for questions
- KHA Award: 15 minutes total time – ideally a 12 minute presentation followed by 3 minutes for questions
- Basic Science Award: 15 minutes total time – ideally a 12 minute presentation followed by 3 minutes for questions
- Keynotes / Seminars / Other: as per the published times.