Online ASM FAQ (OLD)

We are excited to be sharing this journey with you as we take the ANZSN ASM online for the very first time. COVID-19 has thrown many challenges at us all and has taught us to be adaptable and learn new ways of doing things in a very short space of time!  The virtual meeting platform is something we are very proud to be delivering and we hope to be able to answer all of your questions, however, we know that we may not have thought of everything, so please bear with us as we navigate our way through this journey together. We will continue to share information via email and update the following Q&A as information is finalised.

The ASM team thank you in advance for reading this page carefully and contacting us with any further questions.

ONLINE ASM

Whilst recent events with COVID-19 have changed our world, the Online ASM will still deliver on the below key requirements to help foster our community’s interests and initiatives!

  • Bring clinicians and researchers together to share new knowledge and ideas.
  • Provide forums for the exchange of knowledge on contemporary best practice.
  • Maintain and continue to grow our award program as it pertains to fostering, supporting and recognising research excellence in the prevention and treatment of kidney disease.
  • Meet with our valued partners whose financial support assists the Society in achieving our mission.

The format of the virtual ASM will be very familiar to previous ASM delegates. The meeting will feature Keynote presentations, Award presentations, Breakout Sessions and Mini Orals. During the ASM there will be live moderated Q&As for each session. We will run our exciting program of Keynote lectures with time for direct questions.

Additionally, there will be time for Interactive Networking with fellow delegates and opportunities to explore our Virtual Exhibition, where you will be able to engage directly with our suppliers.

Registrants will have access to the online platform which will enable you to

  • Be the first to see the Keynote presentations and Breakout sessions and ask questions live.
  • View pre recorded ePoster presentations and static slides on demand
  • View pre recorded Mini Orals on demand and participate in live discussion Q&As with the authors.
  • Participate in live interactive networking functions.
  • Visit the Virtual Exhibition to meet and interact with our trade supporters.
  • Pre-arrange meetings with delegates, presenters & exhibitors through the Meeting Hub.
  • Utilise a suite of tools to enhance your attendance including live Q&A, event notes, contact exchange and downloadable content.
  • Removal of the significant barrier of travel and lodging expenses
  • Allowing conference participants to participate remotely will reduce the carbon footprint, helping the environment and allowing to visit the conference while not being absent at home or work
  • Online materials, as for example ePosters and recorded sessions will enhance the exchange of knowledge and author & audience contact, during and even after the conference.

No, but the virtual meeting will be offered at a reduced fee.

Although many of the costs of a face to face meeting are no longer applicable, there are new costs and different resources required to run an online meeting.

You are able to register for the ASM here. Early bird registrations close 7 October 2020.

Yes, you can! When you enter a meeting with one of the exhibitors, it will give you the option to enable/ turn off the recording of the meeting. If you both yourself  and the exhibition organisation’s representative agree to the recording of the meeting, you will be able to enable this function and download your conversation post-meeting.

REGISTRATION

Registrants will have access to the online platform which will enable you to

  • Be the first to see the Keynote presentations and Breakout sessions and ask questions live.
  • View pre-recorded ePoster presentations and static slides on demand
  • View pre-recorded Mini Orals on demand and participate in live discussion Q&As with the authors.
  • Participate in live interactive networking functions.
  • Visit the Virtual Exhibition to meet and interact with our trade supporters.
  • Pre-arrange meetings with delegates, presenters & exhibitors through the Meeting Hub.
  • Utilise a suite of tools to enhance your attendance including live Q&A, event notes, contact exchange and downloadable content.

If you had already registered for the 2020 ANZSN ASM, you should have been contacted by Conference Design to confirm if you wish to attend the Online ASM and receive a partial refund or if you wish to cancel your registration and receive a full refund. Please contact Amelia Griggs (amelia@conferencedesign.com.au) if you did not receive this email or have any questions regarding your registration.

No. All payments need to be received before the online portal link will be sent to you. Full payment of your registration fees is due within 14 days of submitting your registration for the ASM.

Registration links will be sent to you by email one week prior to the ASM. Please check your junk folder if you do not receive the access email. If you do not receive the email, please contact mail@conferencedesign.com.au to have this resent to you.

PRESENTING AT THE ASM

The initial information can be found on the Abstract page.  We will also provide presenters with additional information in the lead up to the meeting. Please contact amelia@conferencedesign.com.au with any specific presentation questions.

If you submitted an abstract for the face to face ASM, your submission will still be considered for the Online ASM program. There is nothing further you need to do.

If you have submitted an abstract and wish to withdraw your submission, please contact amelia@conferencedesign.com.au.

For further information and some presenter tips and tricks CLICK HERE

PROGRAM

The Nephrology and Transplantation Update Course will precede the ASM on Saturday 28 – Sunday 29 November.

The ASM will be held from Monday 30 November – Wednesday 2 December.

The time zone will be in Australian Eastern Daylight Time. The program is being created in consideration of the different Australian and New Zealand time zones. To check your timezone please click here.

The time zone will be in Australian Eastern Daylight Time. The program is being created in consideration of the different Australian and New Zealand time zones. To check your timezone please click here.

The online program will be a mix of pre-recorded and live presentations. Live Q&A will be available with presenters in both formats.

Yes, the ePoster gallery will be available during the meeting. You will be able to connect with the presenters via the Meeting Hub at any time during the ASM.

During each session, there will be a live Q&A text function for you to ask presenters questions. At the end of each stream, there will be a Q&A session for all presenters. Questions asked throughout the session will be chosen by the chair to be asked however, only the session chair and presenters will be able to speak or be seen. You will be able to contact the presenter through the Meeting Hub at any time with any further questions.

An Interactive Icebreaker Networking function will be held on each day of the meeting. During this session you will be able to use the online platform to engage with other attendees in real time. Depending on your time zone (and the final program) you may choose to relax in your own space and enjoy a coffee, tea or perhaps a wine whilst you chat.

GENERAL QUESTIONS

Specific software is not required.  You will be provided with a weblink to our brand new platform (Onair) for virtual conferencing.  The OnAir platform works best on Chrome.  It offers Zoom facilities fully embedded in a personal and secured environment. Q&A, exhibition space and interactive posters will also be offered. Full online support before and during the conference will be given to all the attendees, speakers, session chairs & exhibitors.

Security issues became apparent with Zoom shortly after its popularity soared early in the COVID-19 crisis. Some are easily addressed by following simple instructions on how to adjust the software’s security settings. Others involve privacy concerns. Zoom is working feverishly to address all such issues, and we expect solutions to be available well before our virtual meeting occurs. If your institute (temporarily) blocks the use of Zoom, you can also opt for connecting on a private device (mobile phone, laptop, etc).

Just like a traditional exhibition at a face to face meeting, attendees can visit the virtual exhibition hall and engage with exhibitors. Attendees can view exhibitor information, download brochures, and when the exhibition is open, engage in instant meetings with exhibitors. In addition to the contact exchange feature, exhibitors will also have access to the Lead Generator. This will allow exhibitors to capture specific information from delegates which will be used in the follow up communication post meeting.

This real-time option lets you engage in real-time connections with other attendees. Users of Meeting Hub can search for attendees, request meetings, and when accepted engage in a video conversation, just like a live event!

A full timeline is in progress. The confirmed dates can be found here.

During each session, there will be a live Q&A text function for you to ask presenters questions. At the end of each stream, there will be a Q&A session for all presenters. Questions asked throughout the session will be chosen by the chair to be asked however, only the session chair and presenters will be able to speak or be seen. You will be able to contact the presenter through the Meeting Hub at any time with any further questions.

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